How to Enter the AICP Awards

Create an AICP Awards Entry Site Account -

Go to https://aicpawards.awardcore.com
Click "Sign In/Register" in the upper left-hand corner.

Note - You will need to create a new account on the AICP Awards Entry Site each year.
Fill in the required fields to create your new account then click "Submit."

Create A New Entry

Click "Create A New Entry" https://aicpawards.awardcore.com/newEntry

Check the two text boxes to accept the Terms & Conditions.

Next, scroll down and select the AICP Awards Category you would like to enter.

Categories are listed for the AICP Next Awards, the AICP Post Awards, and the AICP Show: The Art & Technique of the Commercial.
You can view category descriptions by clicking the "More" link to the right of each category in the list.

Then scroll to the bottom of the page and click "Submit."

Fill in the credit information for your entry.

Any field with a pink asterisk (*) indicates a mandatory credit.

If a mandatory credit doesn't apply to your entry, enter N/A.
If your work is shortlisted in its category and qualifies for final judging, you will be notified to go back into the entry website to review, add, and finalize credits.

Note

Review the video file technical specifications, then scroll to the bottom of the page and click "Choose File."

If you are not ready to upload your video, you can click "Upload Later."

Note - You also have the option to "Import credits from EntryBot encoded file"

EntryBot is an outside service that can help you format your video file to the above technical specifications if needed.

After you have selected your file, click "Upload."

A pop-up window will appear.

Note -Your video file must not have any of the following or it will be rejected during the Quality Check (QC) process:

Slate
Countdown
2 pop (ex. the pop noise and 2 seconds of black before the spot begins)
Credits

Click "Upload."and progress bar will appear.

When your video is done uploading, you will return to the Entries page and your entry will now appear in the "Pending Entries" section.

Entry Management Page

In the Pending Entries section, on the right-hand side of your entry under "Action," you have the following options:

Edit - Make changes to your pending entry
Add to Other Categories - Click this button if you would like to submit this entry into multiple categories.

Entrants can submit a single entry into multiple categories across all three AICP Awards shows. Discounted entry fee pricing is available if you enter a single entry into three or more categories.
All entries must be finalized at the same time in order to receive the discount pricing.

Delete - Delete your pending entry

Adding a Single Entry into Multiple Categories

Click "Add to Other Categories" on the pending entry you would like to submit into another category.
On the next page, check off the category/categories that you would like to add your pending entry into.

You can enter a single entry into multiple categories across all the AICP Awards shows.

Scroll to the bottom of the page and click "Submit."
On the next page, you will now see all of your pending entries for the categories that you selected.

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Mandatory credits will vary depending on the category.

For example, a Sound Design category will require the credit information for the Sound Designer.

To add in the missing information, click "Edit". You will then return to the credits page where you can enter the missing information.

When you are finished, click "Submit" to return to the Entries page.

Finalizing Entries

When you are ready to finalize your entries, check off the entries you would like to finalize.
Then click "Finalize Entry." You will then be taken to the Order page.

You will see a breakdown of your entry and upload fees for your order.
You can view the Entry Fees for the AICP Awards on the "Eligibility/Fees" page of the AICP Awards Entry Site.

Checkout Page

At the top of the page there is a breakdown of your entry and upload fees for your order.

You can view the Entry Fees for the AICP Awards on the "Eligibility/Fees" page of the AICP Awards Entry Site.

You can pay your Entry Fees using the following payment methods:

Credit Card - Credit card orders will be assessed a 3.25% processing fee.
Check
Wire Transfer - Sender is responsible for all wire transfer fees from the Sender's bank.

Once you have selected your payment method, click "Submit."

If you selected to pay by Credit Card, you will be asked for your card information.

Your payment address must exactly match the address on file with your financial institution.

If you selected to pay by Check, you will be taken to an Order Information page that will provide you with instructions on where to mail your check.
If you selected to pay by Wire Transfer, you will be taken to an Order Information page that will provide you with wire transfer instructions.

You will then receive an email with your Entry Order receipt.

Important Payment Notes

All payments must be received by AICP by the Entry Deadline or late fees will be incurred.

If your payment is not received by the Late Entry Deadline, your submissions will not be entered into the AICP Awards.

Supporting Material -

Attaching Supporting Material to an Entry

After you have created your entry, click the corresponding Supporting Materials option on the right-hand side of the entry under the "Action" column.

Depending on the category, the option could be:

Add/Update PDF of Script or Board
Add/Update "Making Of"

When you click on one of the above options, you will be taken to an upload page.

Click "Choose File," and select the "Making of" or CGI/VFX Breakdown video that you would like to upload. Then click "Upload."

You will see a progress bar and then return to the Entries page.

Note - If you need to add a Written Explanation, click "Edit" to return to the credits page.

Scroll to the bottom of the page to the "Technical Explanation" field and enter your description there. Then click "Submit."

Entrants can add Supporting Material to entries in specific categories in the AICP Show and AICP Post Awards.

Note - Supporting Materials must not include any credits or the name of individuals or the facilities that created the work.

Supporting Material Types

"Making of" video

Video should not exceed 2 minutes

CGI Breakdown Video

Video should not exceed 2 minutes

Written Explanation
- Written explanation should not to exceed 300 words.
PDF of Script or Boards

AICP Post Awards - Supporting Material Categories

CGI - "Making Of" Video or CGI Breakdown Video, and/or Written Explanation.
Character Design - "Making Of" Video or CGI Breakdown Video, and/or Written Explanation.
Compositing - "Making Of" Video or CGI Breakdown Video, and/or Written Explanation.
Game Cinematic - "Making Of" Video or CGI Breakdown Video, and/or Written Explanation.
Motion Graphics & Design - "Making Of" Video or CGI Breakdown Video, and/or Written Explanation.

AICP Show - Supporting Material Categories

Animation - "Making Of" video.
Concept - Scripts or Boards.
Design - "Making Of" video.
Production Design - "Making Of" Video or Written Explanation.
Visual Effects - "Making Of" Video.

Submission of an entry (the "Entry") to the AICP Awards (composed of: The AICP Show, The Art and Technique of the Commercial; The AICP Next Awards; The AICP Post Awards) constitute acceptance to the following terms and conditions:

Entrant grants to AICP a perpetual non-exclusive, royalty-free license to use, copy, display and perform the Entry in connection with the AICP Awards and the other uses outlined in these Usages. Without limiting the generality of the foregoing, in order to promote the AICP Awards, each entrant authorizes AICP to screen clips with or without charge at public or private presentations, at such time and place and as often as the AICP deems appropriate. The media upon which Entries are submitted shall become the property of the AICP and will not be returned. The AICP retains Entries for supplemental presentation to educational institutions, trade groups, advertising professionals and the public generally. Entries may be combined on a program reel with other Entries and edited. The AICP may distribute, display and perform the Entries in any media and may sublicense the rights granted herein to third parties for any purposes related to the AICP Awards. The AICP shall have the right to copy Entries to DVDs, films, videotapes and any other storage media. The AICP shall have the right to lend or sell copies of the Entries to any interested public or private organization with for the purpose of promoting an AICP Awards either directly or indirectly. The AICP may charge a fee to third parties for the use of Entrant's material without obligation to Entrant.

Winners will be advised if their spots are included as part of the program. The AICP may reproduce or license the reproduction of photographs of winners' works in books, pamphlets and other such publications.

Winning Entries may be compiled in a collection (the "Collection") in any media format for each annual AICP Awards program. Collections may be displayed, performed, copied and sold to third parties for personal, professional, or educational uses and for educational public exhibitions conducted by third parties, with or without charge.

Entrant grants to AICP a perpetual, royalty-free license (or sub-license, as may be appropriate) to use for purposes related to the AICP Awards or promotion of the AICP any trademark, copyright, animated character(s) animal(s), and merchandised item(s) included in the Entries. Entrant holds or will secure the necessary rights or licenses for the use of all trademarks, copyrighted content (including without limitation music) embodied within the Entries, including any publicity or privacy rights of any person or thing, and shall defend and hold AICP and its officers, employees and agents harmless from any claims alleging misappropriation or infringement of such rights. Entrants shall be responsible and defend and hold the AICP harmless for any talent or other residual charges due for the display or performance of Entries and for any other use, compilation, exhibition or reproduction. The rights, licenses, representations and indemnifications contained in this section shall also apply to all uses of Entries in collections. Entrant grants the rights, licenses and indemnifications set forth in these Usages on its own behalf and on behalf of any person having any interest, rights or title in the Entry and Entrant warrants that it has authority to grant all rights described in this section.

Once the Award's finalists have been notified of their place in the Awards, if a spot is found to be ineligible or has to be removed for any reason, any costs incurred to correct errors attributable to Entrant in the Awards materials must be borne by the Entrant.